This organization has been created under the ideals of the Parrot Heads In Paradise (P.H.I.P.) Inc., the nationally sanctioned Parrot Head Club, and will remain a member in good standing, respecting all guidelines and bylaws of the P.H.I.P.
To be a source of enjoyment, relaxation, and fellowship.
Assist in community and environmental concerns and provide a variety of social activities for people of similar interests.
1. Captain
2. First Mate
3. Purser
4. (2) Cruise Directors
5. Scribe/Secretary
6. (3) Crew Members At Large
7. Membership Director - appointed; non-voting
8. Newsletter Editor - appointed; non-voting
9. Entertainment Director - appointed; non-voting
10. Other appointments as deemed necessary
Honorary Membership (Decided by 2/3 vote of the board).
1). Fees waived
2). Used to encourage involvement and support
3). Entitled to: Club mailings, Attend club events, Purchase club merchandise
4). Unable to vote in club elections, Ineligible for P.H.I.P. concert tickets,
Ineligible for Meeting Of The Minds (M.O.T.M.).
Resident Membership
1). Dues: Single Membership-$20 annual dues, Family Membership-$35 annual dues
2). Entitled to: Club mailings, Attend Club Events, Purchase Club Merchandise,
and Eligible to earn points for P.H.I.P. concert tickets, Eligible to vote in club
elections, Eligible for Meeting Of The Minds (M.O.T.M.).
3). Annual membership renewal will be due January 1, payable to the Parrot
Heads In Amish Paradise (P.H.I.A.P.) collected through the Purser.
4). Members eligible for Resident Membership joining after July 1, will
pay dues at the rate of:
A). Single- $10.00
B). Family- $15.00
C). Due to the adoption of the P.H.I.A.P. By-Laws, November 1, 2000,
annual dues for members joining after July 1 will be Single-$10.00
and Family-$15.00. Respectively, this will maintain the membership
through January 1 of the following year.
D). Any member with dues in arrears more than 30 days will be
considered inactive. Payment of said dues would reinstate membership.
E). Members joining from November 1 to December 31 are considered
gratuitous period, dues are not due again until December 31st of the
following year.
5). Notices of dues will be sent annually via newsletter in December.
determined by the majority of the board.
A). Currently held on the second Thursday of the month @ 7:00 PM
B). Open to officers, members and perspective members / guests.
C). Information / announcements will be announced @ 8:00 PM
2. Special meetings and fund- raisers will be held at various locations,
depending on the nature of the event.
A). Members will be notified of these events through regular
meetings and newsletters.
B). If event is held in public area, both members and prospective
members / guests are invited.
C). If event is held in a private area or where the club has paid
for an event, this is for members only.
D). Guests / non-members may participate in events for a T.B.D.
amount, on a space available basis.
3. Board meetings will be held monthly or as needed.
A). Issues requiring the BoardÕs attention should only be
addressed at an official board meeting with minutes taken as history.
B). Only the Executive Board will vote or pass motions.
C). A majority vote of the Executive Board will be required to
pass any motion or to amend the club Bylaws.
Our bylaws read the following:
1. The Executive Board may suspend from Parrot Heads in Amish Paradise any member whom the entire Executive Board determines no longer meets the requirements for membership set forth in Article II of these By-Laws and/or "Code of Conduct". This must be done by a unanimous vote. The vote suspends such member's membership in Parrot Heads in Amish Paradise and all rights and privileges associated therewith.
BE-HEADINGS AT THE VOTE OF GENERAL MEMBERSHIP!
1). Nominate a member for office
2). Vote in an election
3). Be elected to hold a position on the Executive Board.
4). The terms of office will be 2 years with elections being held in the last quarter as determined by the elections officer; in no instance will this be later than November 30; term will begin January 1.
5). Officers Must attend monthly Board meetings with regularity.
6). Have access to a computer for frequent e-mails.
7). Any officer may resign by filing a written resignation with the Secretary.
8). Any officer may be removed from office by a 2/3 vote of the Executive Board.
9). In the event of a vacancy of an Executive officer
a). In the event of an Executive Officer unable/unwilling to
fulfill the duties associated with the vacancy, an elected
Board member will be appointed, by the Board, to complete
the tasks and duties of that vacant term.
b). In the event the Executive member is unable/unwilling to
fulfill the duties associated with the vacancy, a call to
the general membership will be utilized.
c). The Executive member vacancy, will be filled by a majority
vote of the Executive officers by a member of the club in
good standing.
d). The vacancy will be announced to the resident membership
by e-mail.
e). The vacancy will be filled by the next months Board meeting,
if at all possible.
10). An elections officer will be utilized for the election process.
a). They will NOT be a nominee for any of the vacancies.
b). They will be responsible for the issuance of ballots, and tallying
election results.
1). Budget expenditures and balances
2). Cash receipts, disbursements and balances
3). The Purser, Captain, and First Mate shall disperse all checks or money.
4). Checks greater than $300 require two signatures.
5). Reimbursement for expenditures will be approved by the Board Members
6). Executive Officers must pre-approve of all the fund- raisers and their
designated beneficiary prior to any releases or publicity.
7). In the absence of the Treasurer an approved appointee will collect or
issue moneys as needed.
8). A detailed report containing expenses and proceeds will be submitted to
the Executive Board for approval
9). Once approved by the Executive Board, The Purser will issue a check to
the charity.
CAPTAIN
1). Will chair all Business/Planning meetings
2). Be the designated contact for P.H.I.P.
3). Responsible for turning in bi-annual reports to the P.H.I.P.
4). To interface with other clubs and pass along to the club all information
related to events and other items of interest.
5). Submit the annual list of all members in good standing along with the
required P.H.I.P. dues by January 31, each year.
FIRST MATE
1). Will fulfill all duties as related to the President in their absence.
2). Alternate contact for P.H.I.P.
3). Works jointly with Cruise Directors and Newsletter Editor.
4). Record and maintain attendance records for activities, and
participation in community projects/fund-raisers
PURSER/TREASURER
1). Will collect dues, fees and other funds of the Club and deposit
said funds to bank.
2). Submit financial statements monthly.
3). Submit monthly recap in club newsletter.
CRUISE DIRECTORS
1). Will be the contact/coordinator for Special Events, Charities,
Community Service Projects, and Social Gatherings.
2). Investigates the charity and is our club contact with the agency.
3). Works jointly with the FIRST MATE.
NEWSLETTER EDITOR
1). Responsible for monthly (or as determined) newsletter.
ENTERTAINMENT DIRECTOR
1). Evaluates musical acts for the club and makes recommendations
concerning future club events.
MEMBERSHIP DIRECTOR
1). Maintain membership listings, membership renewal and will
furnish or post such list as required.
2). Responsible for membership forms and registration of new
members.
SCRIBE
1). Recorder of Board and Planning Meeting minutes.
2). Maintains the Bylaws and amendments thereto as books and
records of the club.
3). Brochures/general information on our designated or future
charities.
4). Maintains records from all offices turned in yearly to be
maintained for history.
CREW MEMBERS AT LARGE
1). Will occupy two positions on the Executive Board.
2). Will fulfill any vacancy due to an officer unable to complete
their term of office.
3). Will assist all committee chairs as needed
**All positions are required to submit quarterly newsletter articles.**
and approved by the Executive Board by August 30,
to serve as the individual who takes nominations
and count the votes. This member will not be a
current officer or someone who intends on running
during the elections.
2). Elections Officer will call for nominations by September 15.
No member shall run for more than one elected position.
3). The Elections Officer must receive all nominations by
September 30. The Elections Officer will compile the list
of nominations and seek acceptance or refusal of the
nominations from the individuals nominated.
4). The Elections Officer will present a slate of candidates to
the general membership at the October general meeting,
and through the P.H.I.A.P. newsletter.
5). Voting will be done via e-mail or by ballot containing the
voting club member's names, voting will be completed
on a date as determined by the Elections Officer, ballots
will be mailed to the Election Officer's home.
6). The Election Officers term expires.
7). Officers will assume their elected positions in January;
they will meet in December with the current Board.
8). Results will be announced at the first meeting after the elections.
1). Dues must be paid in full.
2). The Captain, First Mate, and Board Officers will handle tickets.
3). Tickets will be distributed by the Parrot point/tier system.
The tier system will be established by the Executive Board
upon the number of tickets made available by the P.H.I.P.
Tickets and distribution rules will be announced through
e-mail and the Club newsletter.
4). Members must pay for tickets prior to them being obtained.
5). It is the member's responsibility to get payment to the Purser
for these reserved tickets.
6). No tickets will be held on a request/want basis.
7). NO "GHOST" MEMBERSHIPS; individuals joining as a couple for
two tickets etc.
and participation of charity events community projects,
and fund-raisers.
2). Additional points will be awarded for those involved with the
preparation and planning for these events or involvement
with various committees.
3). All members are requested to participate in a minimum of four
community service events throughout the calendar year
acknowledged as club sponsored events.
4). Members may request approval by the Executive Board for
participation in community service in their own locale.
5). Monetary contributions or donations of raffle items to be used
to raise money for community service fund-raising event
will be considered a participation for Parrot Points upon
prior approval of the Executive Board.
6). Parrot Points will not be awarded prior to an event.
7). Parrot Points can not be awarded to a non-member. If a guest
participates in an event and later joins the club, Parrot
Point accumulation begins at the time application is received.
8). Community service occurring after concert tour will be awarded
for the next calendar year.
9). In the event a member has accumulated enough Parrot Points to
be eligible for club tickets, but chooses not to use them, or
finds out prior to the concert, that they are unable to use
them, must return the ticket(s) to the club to be distributed
to the next member in line for eligibility.
POINT SYSTEM FOR PARROT HEADS IN AMISH PARADISE
15 PT. - Board membership
8 PT. - Chairperson for a large fundraiser
5 PT. - Chairperson for a small fundraiser
4 PT. - Committee head for a large fundraiser
3 PT. - Road clean-ups; fundraiser volunteers; preparing a meal at Ronald
McDonald House
1 PT. - Attendance at monthly meetings; raffle donations; newsletter
articles; donations to RM House; attendance at scrapbook meetings
a chairperson of their choice to run the committee.
2). Will have an officer from the Executive Board as a liaison, to ensure
that materials, funding, etc. are provided. The Board representative
will not serve as Chairperson.
2). Revisions to By-Laws are approved a majority vote of the Executive
Board.
3). Motion sent out through newsletter/flier/or call of special General
Membership Meeting notifying members of motion.
4). Motion to be adopted at following by the majority in attendance.
5). Minor revisions for clarification or of typographic nature will require
only the Executive Board's approval to be considered amended.